Current Undergraduate Students

Occasionally it is necessary for students to switch from full-time to part-time study, to study off-campus, to extend their postgraduate study period (not exceeding one additional year from date of first registration) or to suspend their studies owing to their personal circumstances. In these cases students should complete an Amendment to Registration From which must be approved by the student's School or Institute. (Dubai Campus students should return the completed form to the Student Services Office)

Any undergraduate student wishing to temporarily suspend their studies, apply for an extension to their period of study (over and above one additional year, which can be approved by the Head of School), apply for a further examination opportunity or appeal against their progression decision should apply to the Undergraduate Studies Committee. All applications must be submitted on the Student Appeal Form and any supporting documents attached.

Any undergraduate student wishing to change modules should complete a Module Change Form and return it to the appropriate School Office for processing, before the end of week 3 in each term. Any change applications received after week 3 will be charged a fee. (Dubai Campus students should return the form to the Students Services Office and note that requests received after week 3 will not normally be accepted).

If you change address or telephone number you will need to notify your School or Institute by completing a Change of Address form. This form applies to changes to your permanent home address as well as your term-time address. If your name changes you should contact the Academic Registry in the Lord Balerno Building (or the Student Services Office for Dubai Campus students) in person bringing evidence of your name change e.g. Marriage Certificate, Deed Poll letter or passport.

Any undergraduate student wishing to transfer to another course should complete the Course Transfer Form and return it to the appropriate School Office for processing. (Dubai Campus students should return the form to the Student Services Office).

The University needs to obtain and process certain information about its students to allow it to register students and organise courses as well as other activities. This information is collected and used fairly, stored safely and not disclosed to any other person unlawfully. If you have any questions about our Data Protection procedures, please consult our policy.

Do you have a question about exams or the examination process at Heriot-Watt? Please consult our examination information to find details of examination dates and timetables, seating plans, conduct in examinations, invigilation, grading, result dates, sitting examinations off-campus and more.

Heriot-Watt Graduation ceremonies take place twice a year - in July and November - and each ceremony has its own particular arrangements. Eligible graduands will find here the information and guidance needed to ensure that their Graduation Day is a memorable success. Details of dates, timings, applications, guest numbers, ceremony schedule, garden party, academic robes and hoods, dress code, information for delayed graduations as well as those graduating in absentia, and more, are included.

You may be eligible for intermediate awards such as a Certificate, Diploma or Ordinary Bachelors award when you have obtained sufficient credits as you progress through your course. Intermediate Certificates are not issued automatically but are available on application and payment of a small fee. Please refer to our guidance for students at different stages of their courses.

It can be difficult to anticipate the costs of achieving your degree. Heriot-Watt's Student Welfare Services department have prepared guidance for students including calculations for a basic student budget as a rough guide to expenditure over an academic year. Outgoings are contrasted with funding obtained by grants and other financial support including student loans.

Heriot-Watt University's online payments facility is available so that fees and International Deposits for postgraduate students can be paid quickly and efficiently by credit or debit card.

The Ordinances contain details on the way in which the University is governed within the general framework of the Charter and Statutes. The Regulations provide the framework for the academic work of the University, the education of its students, and such other matters as lie within the functions of Senate (such as committees and awards). They cover governance issues, staffing matters, student matters - admissions, fees, examinations, graduation, awards etc - and programmes of study. Ordinances set out the principles behind the regulations. Regulations determine the detailed operation of the University.

A Fee Waiver Scheme operates for Home/EU undergraduates studying part-time. Students or their dependent families must qualify for income support, working families tax credit, housing benefit, severe disablement allowance, incapacity benefit, carers allowance, pension credit or be a registered job seeker. Students can study without paying fees or losing benefits. Eligible students are invited to apply using the form and guidance notes supplied.

At the beginning of each year, all on-campus students are required to enrol (i.e. register) with the University at the time and location specified for their course. The Information Packs sent to new and continuing students include details or our enrolment process. Enrolment is a three stage process covering a pre-enrolment meeting, online enrolment and participation in an enrolment event. Students who register late without a valid reason will be charged a fee.

Our Guide to Student Services describes the services available and what each of them can offer you at every stage of your studies. The Guide aims to help you through your university life and to make you aware of how to make the most of the opportunities that this provides. There is also a summary of Heriot-Watt University policies and procedures which affect you as students and web-site addresses where the full versions of these documents can be found.

Students wishing to temporarily suspend their studies, apply for an extension to their period of study (over and above one additional year, which can be approved by the Head of School), apply for a further examination opportunity or appeal against their progression decision should apply to the Undergraduate Studies Committee using the Student Appeal Form.

Students wishing to temporarily suspend their studies owing to their personal circumstances should apply to the Undergraduate Studies Committee using the Student Appeal Form.

The University's term / session dates for the next academic year have been published. Heriot-Watt has introduced a new academic structure in 2008/9. We’re changing our academic year from three terms to two semesters, running for 30 weeks from mid-September to the end of May.

Heriot-Watt University's online timetable application enables you to view the time and location of your modules and courses. You can also query the database to check the availability of rooms throughout the University.

Tuition fees are payable each year of your course and the current fees are indicated. If you reside in Scotland you can have your tuition fees paid by the Students Awards Agency for Scotland (SAAS). EU nationals, who satisfy the eligibility requirements, will also have the cost of their tuition fees met by SAAS. If you are from England, Wales or Northern Ireland you will not have to pay fees. Instead you will be eligible for a student loan to cover your costs. International students who are not from the EU should contact the International Recruitment Office regarding tuition fees.

If you wish to withdraw permanently from your course at the University, please complete the Withdrawal from University form and return it to your School Office for processing. (Dubai Campus students should return their forms to the Student Services Office). It is important that you inform us of your wish as soon as possible so that we can inform the LEA/Library Board/SAAS or any other sponsor. If you only wish to temporarily withdraw from the University, you should instead apply for a Temporary Suspension of Studies.